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Nursing E-Clinical Requirements Procedure

Nursing students in good standing who are academically eligible to enter clinical education must complete all requirements and submit accompanying documentation to participate in the clinical component of the course. Documents verifying completion of requirements are maintained in each student’s confidential Nursing Student Clinical E-Portfolio in the Nursing Department’s student database.

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REQUIRED READING:  You are solely responsible for reading carefully and complying with all instructions and deadlines specified here.
  • Failure to submit required documentation by established deadlines will prohibit involvement in on-site clinical education. Additional consequences for non-compliance may include de-registration from the course, grading penalties in related courses and clinical assessments, and/or other appropriate disciplinary action.
  • Inability to get an appointment for services (exams, vaccinations, fingerprinting, etc.) in time to meet deadlines is NOT an acceptable excuse for missing documentation. Students are responsible for scheduling all appointments with enough lead time to meet the clinical requirement deadlines. Do NOT leave appointment scheduling until the “last minute.”
  • Students are required to maintain the original of all submitted documentation for their personal records, except for the criminal background record check, which requires submission of the original document to the Nursing office. Please note that office staff members are NOT permitted to make copies for students.
  • Students also are personally responsible for maintaining an accurate and fully completed Student Nursing Clinical E-Portfolio throughout their progression in the BSN curriculum. Students must ensure that all certifications that require renewal are met and proper documentation is submitted to the Nursing office. Students are responsible for knowing and adhering to specific deadlines for each item requiring annual or biannual renewal, such as CPR certification, for example. The office staff is not responsible for reminding students and/or checking the Clinical E-Portfolio for renewal deadlines. Remember, failure to maintain renewal of required items will prohibit you from entering and/or completing clinical courses, and may delay or prevent progress in the major.
  • Students are expected to complete most requirements over the summer months. 

 

Sophomore Clinical Requirements

Clinical Folder requirements must be completed and submitted in two steps by the due date. Please make sure that you use the E-Portfolio Form located in the E-Portfolio Form column  to upload your requirements for each step. See table below for more information:

STEP NUMBERDUE DATEE-PORTFOLIO FORM
STEP 1Monday July 26, 2021NSCEP – 1
STEP 2Friday October 1, 2021NSCEP – 2

 

Detailed  Information Regarding Requirements Are Below:

STEP ONE REQUIREMENTS:

Health Requirements

Unless indicated otherwise, should be completed this SUMMER.

1. Summer Health Requirements – Click here for more information about these requirements

a) Physical Examinationb) Two-Step Mantoux Test (PPD/ TB)c) Hepatitis B Vaccination Series
d) MMR (mumps, measles and rubella) vaccinatione) Varicella (chickenpox)f) Tetanus and Pertussis vaccination

Child Abuse History Clearance Requirement

Click here to access the Child Abuse History Clearance webpage

COVID 19 Requirements

To maintain compliance with our hospital affiliates it is mandatory for each student to get the COVID-19 vaccine to attend clinical. To comply, upload your COVID-19 vaccine card into your E-Clinical Portfolio.
COVID Booster and/or COVID Test Results uploads may be required in the future according to site mandates.

Health Insurance

Students are responsible for ensuring they are covered by health insurance (either through TCNJ or privately) throughout through their progression in the Nursing program until graduation.  Students are responsible for paying the annual premium to maintain insurance and must submit documentation of a valid insurance card by the deadline and annually thereafter.  Full time students are automatically enrolled in the TCNJ health insurance plan unless they decline can obtain on-line information at https://studenthealthinsurance.tcnj.edu/ You may contact Student Health Services at health@tcnj.edu or 609-771-2889 with questions.

Personal Liability Insurance

In keeping with the New Jersey Board of Nursing regulations, all nursing students must obtain their own professional liability insurance and submit a copy of a valid personal professional liability proof of insurance document from their insurer. Students who do not have the required insurance shall be prohibited from participating in any nursing course having a clinical component. Student liability insurance is available for a nominal fee through the Student Nurses’ Association. Students may also visit contact the Healthcare Providers Service Organization and Nurses Service Organization for more information. Students are responsible for annually renewing their insurance by paying the annual premium and submitting a valid proof of insurance document to the Nursing department to ensure coverage throughout each year of clinical education until graduation.

CPR Certification for the Healthcare Provider

Student must complete CPR (cardiopulmonary resuscitation) training and provide a copy of a current CPR certification card. The American Heart Association Basic Life Support for Healthcare Providers CPR training program is required. It is the student’s responsibility to obtain and maintain CPR certification. Evidence of current certification must be submitted as part of the Nursing Student Clinical Folder. Individual clinical instructors may randomly request to see a student’s CPR card. A student whose CPR certification is not received or expired will be prohibited from clinical education.

NOTE:  Students are strongly advised to complete the CPR requirement over the summer. The American Heart Association – Basic Life Support for Healthcare Providers CPR training program may be offered during the summer and the first week of classes.  Please check email notifications from the Nursing office.

 

Drug Testing

Nursing majors are required to complete drug testing in order to comply with the growing number of clinical agencies that mandate drug testing. Documentation of results may be shared with clinical agencies and will be maintained in the student’s confidential clinical E-portfolio. Failure to comply with drug testing or a positive test result may prevent completion of clinical education and/or result in dismissal from Nursing.  Students are responsible for scheduling and purchasing the required drug test (Five-Panel Non-DOT). Students may be tested locally at The Corporate Health Center (TCHC) at Capital Health – Hamilton at 1401 Whitehorse-Mercerville Road, Suite 220, in Hamilton, NJ or select a private health care provider. TCHC has agreed to provide testing for TCNJ Nursing students at a special reduced rate of $95.00, which is subject to increase. Results will be sent directly to the department of Nursing. To schedule an appointment, students are advised to call 609-689-5750.  Appointment times may be limited, so do not delay in scheduling to ensure a testing date within the required time-frame.  Students may also choose to have the required drug test (Five-Panel Non-DOT) performed by a health care provider of their choice, as long as the provider is fully certified with trained staff that meet certification requirements for Federal drug collection and testing. Students who choose this option must notify the Clinical Coordinator in advance and give written authorization to the provider to send results directly to:

Department of Nursing, Trenton Hall 206, The College of New Jersey, PO Box 7718, Ewing, New Jersey 08628-0718

Criminal Background Check and Fingerprinting

Standard HR 1.20 promulgated in 2004 by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) in the Comprehensive Accreditation Manual for Hospitals: Official Handbook requires hospitals to verify the criminal background of students and volunteers as well as hospital staff. Pursuant to Standard HR 1.20, a criminal background check is required in order for each student to participate in clinical experiences with clinical affiliates.

A background check is a yearly requirement.  Click here for more information.

Personal Statement

This statement is included in your portfolio.  Make sure you click Agree in your form before submitting.

 

STEP TWO REQUIREMENTS:

Influenza Vaccination (Flu Shot)

Proof of annual Influenza vaccination is now required.  Students must be vaccinated by the October 1st deadline.  Do NOT get the flu shot before October 1, as your vaccination will not be valid for the entire flu season.

 

Junior Clinical Requirements

Clinical Folder requirements must be completed and submitted in two steps by the due date. Please make sure that you use the E-Portfolio Form located in the E-Portfolio Form column  to upload your requirements for each step. See table below for more information:

STEP NUMBERDUE DATEE-PORTFOLIO FORM
STEP 3Monday July 26, 2021NSCEP – 3
STEP 4Friday October 1, 2021NSCEP – 4

 

Detailed  Information Regarding Requirements Are Below:

STEP THREE REQUIREMENTS:

Health Requirements

Unless indicated otherwise, should be completed this SUMMER.

1. Summer Health Requirements – Click here for more information about these requirements

a) Physical Examinationb) Two-Step Mantoux Test (PPD/ TB)

Child Abuse History Clearance Requirement – required if not already done in Sophomore year

Click here to access the Child Abuse History Clearance webpage

COVID 19 Requirements

To maintain compliance with our hospital affiliates it is mandatory for each student to get the COVID-19 vaccine to attend clinical. To comply, upload your COVID-19 vaccine card into your E-Clinical Portfolio.
COVID Booster and/or COVID Test Results uploads may be required in the future according to site mandates.

Health Insurance

Students are responsible for ensuring they are covered by health insurance (either through TCNJ or privately) throughout through their progression in the Nursing program until graduation.  Students are responsible for paying the annual premium to maintain insurance and must submit documentation of a valid insurance card by the deadline and annually thereafter.  Full time students are automatically enrolled in the TCNJ health insurance plan unless they decline can obtain on-line information at https://studenthealthinsurance.tcnj.edu/You may contact Student Health Services at health@tcnj.edu or 609-771-2889 with questions.

Personal Liability Insurance

In keeping with the New Jersey Board of Nursing regulations, all nursing students must obtain their own professional liability insurance and submit a copy of a valid personal professional liability proof of insurance document from their insurer. Students who do not have the required insurance shall be prohibited from participating in any nursing course having a clinical component. Student liability insurance is available for a nominal fee through the Student Nurses’ Association. Students may also visit contact the Healthcare Providers Service Organization and Nurses Service Organization for more information. Students are responsible for annually renewing their insurance by paying the annual premium and submitting a valid proof of insurance document to the Nursing department to ensure coverage throughout each year of clinical education until graduation.

CPR Certification for the Healthcare Provider

Student must complete CPR (cardiopulmonary resuscitation) training and provide a copy of a current CPR certification card. The American Heart Association Basic Life Support for Healthcare Providers CPR training program is required.  It is the student’s responsibility to obtain and maintain CPR certification. Evidence of current certification must be submitted as part of the Nursing Student Clinical Folder. Individual clinical instructors may randomly request to see a student’s CPR card. A student whose CPR certification is not received or expired will be prohibited from clinical education.

NOTE:  Students are strongly advised to complete the CPR requirement over the summer. The American Heart Association – Basic Life Support for Healthcare Providers CPR training program may be offered during the summer and the first week of classes.  Please check email notifications from the Nursing office.

Criminal Background Check and Fingerprinting

Standard HR 1.20 promulgated in 2004 by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) in the Comprehensive Accreditation Manual for Hospitals: Official Handbook requires hospitals to verify the criminal background of students and volunteers as well as hospital staff. Pursuant to Standard HR 1.20, a criminal background check is required in order for each student to participate in clinical experiences with clinical affiliates.

A background check is a yearly requirement.  Click here for more information.

 

STEP FOUR REQUIREMENTS:

Influenza Vaccination (Flu Shot)

Proof of annual Influenza vaccination is now required.  Students must be vaccinated by the October 1st deadline.  Do NOT get the flu shot before October 1, as your vaccination will not be valid for the entire flu season.

Senior Clinical Requirements

Clinical Folder requirements must be completed and submitted in two steps by the due date. Please make sure that you use the E-Portfolio Form located in the E-Portfolio Form column  to upload your requirements for each step. See table below for more information:

STEP NUMBERDUE DATEE-PORTFOLIO FORM
STEP 5Monday July 26, 2021NSCEP – 5
STEP 6Friday October 1, 2021NSCEP – 6

 

Detailed  Information Regarding Requirements Are Below:

STEP FIVE REQUIREMENTS:

Health Requirements

Unless indicated otherwise, should be completed this SUMMER.

1. Summer Health Requirements – Click here for more information about these requirements

a) Physical Examinationb) Two-Step Mantoux Test (PPD/ TB)

 

Child Abuse History Clearance Requirement – required if not already done in Sophomore year

Click here to access the Child Abuse History Clearance webpage

COVID 19 Requirements

To maintain compliance with our hospital affiliates it is mandatory for each student to get the COVID-19 vaccine to attend clinical. To comply, upload your COVID-19 vaccine card into your E-Clinical Portfolio.
COVID Booster and/or COVID Test Results uploads may be required in the future according to site mandates.

Health Insurance

Students are responsible for ensuring they are covered by health insurance (either through TCNJ or privately) throughout through their progression in the Nursing program until graduation.  Students are responsible for paying the annual premium to maintain insurance and must submit documentation of a valid insurance card by the deadline and annually thereafter.  Full time students are automatically enrolled in the TCNJ health insurance plan unless they decline can obtain on-line information at https://studenthealthinsurance.tcnj.edu/You may contact Student Health Services at health@tcnj.edu or 609-771-2889 with questions.

Personal Liability Insurance

In keeping with the New Jersey Board of Nursing regulations, all nursing students must obtain their own professional liability insurance and submit a copy of a valid personal professional liability proof of insurance document from their insurer. Students who do not have the required insurance shall be prohibited from participating in any nursing course having a clinical component. Student liability insurance is available for a nominal fee through the Student Nurses’ Association. Students may also visit contact the Healthcare Providers Service Organization and Nurses Service Organization for more information. Students are responsible for annually renewing their insurance by paying the annual premium and submitting a valid proof of insurance document to the Nursing department to ensure coverage throughout each year of clinical education until graduation.

CPR Certification for the Healthcare Provider

Student must complete CPR (cardiopulmonary resuscitation) training and provide a copy of a current CPR certification card. The American Heart Association Basic Life Support for Healthcare Providers CPR training program is required.  It is the student’s responsibility to obtain and maintain CPR certification. Evidence of current certification must be submitted as part of the Nursing Student Clinical Folder. Individual clinical instructors may randomly request to see a student’s CPR card. A student whose CPR certification is not received or expired will be prohibited from clinical education.

NOTE:  Students are strongly advised to complete the CPR requirement over the summer. The American Heart Association – Basic Life Support for Healthcare Providers CPR training program may be offered during the summer and the first week of classes.  Please check email notifications from the Nursing office.

Criminal Background Check and Fingerprinting

Standard HR 1.20 promulgated in 2004 by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) in the Comprehensive Accreditation Manual for Hospitals: Official Handbook requires hospitals to verify the criminal background of students and volunteers as well as hospital staff. Pursuant to Standard HR 1.20, a criminal background check is required in order for each student to participate in clinical experiences with clinical affiliates.

A background check is a yearly requirement.  Click here for more information.

 

STEP SIX REQUIREMENTS:

Influenza Vaccination (Flu Shot)

Proof of annual Influenza vaccination is now required.  Students must be vaccinated by the October 1st deadline.  Do NOT get the flu shot before October 1, as your vaccination will not be valid for the entire flu season.

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Owing to exceptionally high enrollment and retention, the Department of Nursing has no capacity for external transfer students seeking admission to the Bachelor of Science in Nursing (BSN) program for the 2022-2023 academic year. This notice will be updated if capacity allows for applications to be submitted through the Office of Admissions for the 2023-2024 academic year.
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